Room bookings are not available to the general public. They are reserved exclusively for:
- Library partners involved in HPL-approved initiatives
- City of Hamilton Departments conducting official business
Eligibility and Fees
- Library Partners and City Councillors: Eligible for free room bookings. Councillors may book up to two (2) free meetings per month for public meetings or groups they actively attend.
- Local Partners: Allocated a limited number of free bookings per year.
- City of Hamilton Departments: May also book rooms, subject to standard room booking fees.
If you are interested in becoming a Library partner, please review our Working With Us Policy.
Booking Details
- Reservations are accepted on a first-come, first-served basis.
- All bookings must fall within the 90-day windows listed below. Longer-term bookings are not available to ensure priority for library programming and events.
- Restore Room: All groups must return rooms to their original set-up and leave them clean. Failure to comply may result in loss of booking privileges. Special set-ups are generally limited to paid rentals and must be approved in advance.
Booking Windows
|
Booking Opens |
Available Dates |
|
December 1 |
December 1 – February 28 |
|
February 1 |
February 1 – April 30 |
|
April 1 |
April 1 – June 30 |
|
June 1 |
June 1 – August 31 |
|
August 1 |
August 1 – October 31 |
|
October 1 |
October 1 – December 31 |
Explore Available Rooms For
City Partners and Councillors
City of Hamilton Departments