All prices are subject to applicable taxes.
For full Service Fees information, see the Service Fees Policy.
Room and Rentable Spaces Rental Fees
Central Library
| Room | Capacity | Duration | Price |
| Hamilton Room | 170 | 4 hours | $400 |
| Wentworth Room and 2nd Floor Program Room | 40 | 4 hours | $150 |
| 4th Floor Program Room | 15 | 4 hours | $100 |
| Circuit 4.0 (individual zones on 4th Floor) | 50 | 4 hours | $150 |
| Circuit 4.0 (all zones on 4th Floor) | 350 | 4 hours | $700 |
| Board Room on 5th Floor | 30 | 4 hours | $450 |
Sherwood Branch
| Room | Capacity | Duration | Price |
| Rooms A-B | 100 | 4 hours | $150 |
Red Hill Branch
| Room | Capacity | Duration | Price |
| Program Room | 50 | 4 hours | $150 |
Valley Park Branch
| Room | Capacity | Duration | Price |
| Program Room A | 59 | 4 hours | $150 |
| Program Room B | 59 | 4 hours | $150 |
| Rooms A-B | 118 | 4 hours | $300 |
Westdale Branch
| Room | Capacity | Duration | Price |
| Program Room | 50 | 4 hours | $150 |
Additional Services and Fees
| Service | Price |
| Room Layout Setup and Reset | $500 |
| Reset Room Layout | $250 |
| Security | $50/hour (4 hours, two guard mininum) |
| Equipment Rental (where available) of Technology and Audio/Visual Items | $25/item |
| Technology Support | $50/hour (4 hours minimum) |
| Cleaning | $50/hour (4 hours minimum) |
Service Fees
Cards and Other Service Fees
- Non-Resident Card - Annual – $100
- Replacement fees are charged for lost or damaged materials.
- Interlibrary loan materials borrowed from other libraries outside of the Hamilton Public Library will incur fines charged by the loaning library. Late return fees are $1.00 per day with a maximum charge of $25.00.
Printing and Photocopying Fees
- Black and White - $0.10 per page
- Colour - $0.20 per page
Every cardholder is allocated $0.40 credit daily for black-and-white and colour printing. This credit does not accumulate and resets daily. Note: the number of free prints or photocopies may temporarily increase due to special circumstances
Makerspace Service Fees
| Category | Service | Price |
| 3D Printing | Filament | $0.10 per gram (minimum $1) |
| 3D Printing | Resin | $0.30 per gram (minimum $1) |
| Large Format Printing (cost of ink per ml + cost of material per foot) | Ink | $1 per ml |
| Matte and Satin Paper | $4 per foot | |
| Vinyl Cutting and Printing (cost of ink per ml + cost of material per foot) | Ink | $0.75 per ml |
| Clear, Matte, and Glossy Vinyl |
Central - $2.50 per foot Valley Park and Dundas - $2 per foot |
|
| Vinyl Cutting | Vinyl | $1 per foot |
| Cricut | Vinyl | $1 per sheet |
| Cricut | Cardstock | $0.50 per sheet |
| Textiles | Embroidery | $2 per 10,000 stitches ($2 minimum) |
| Textiles | Backing Material | $0.50 per foot (1 foot minimum) |
| Textiles | Standard Sewing | $1.50 per 30 min |
| Textiles | Serger Sewing | $3 per 30 min |
| Laser Cutting and Engraving | 12x19 in Board | $10 per board |
| Laser Cutting and Engraving | 12x9 in Board | $5 per board |
| Lamination | Letter size | $1 per sheet |
| Button Maker | Buttons | $0.50 per button |
| Book Binder | Binding | $2 per binding |
Members are required to use Library-supplied materials for print and Makerspace services to reduce damage to equipment. Exceptions are allowed for some items, such as fabric for embroidery and vinyl/veneer, and paper for Cricut.
New Makerspace and digital services are occasionally added. Where possible, fees for new additions will be consistent with older rates in this Procedure and must cover Library costs.
Local History and Archives Service Fees
Reproduction Requests
- Non-Commercial Use - $25/item
- Commercial Use - $45/item
For image reproduction requests, up to 600 dpi JPEG files are normally provided. Up to 1200 dpi TIFF is available upon request.
File formats, compression, etc., may vary depending on the document and media type selected, especially for moving visual media or large documents (maps, posters, etc.).
The recipient must determine and satisfy copyright or other use restrictions (such as donor restrictions, privacy rights, publicity rights, licensing and trademarks) when using, publishing or otherwise distributing materials received from Hamilton Public Library. Additional licensing fees may apply as determined by the copyright or intellectual property owner.
Replacement Fees on Borrowed Items
Items not returned within 28 days of the due date (on Oct 1 or later) will be charged a replacement fee until they are returned. Chart of various fees below.
| Fee | Material Type |
| $2 | Comics | children’s magazines | Daisy books |
| $5 | Board books | children’s paperbacks | children’s music CDs | magazines |
| $10 | Children’s hardcover and Express books | teen books | paperbacks | music CDs | children’s kits | sheet music |
| $15 | Children’s graphic novels | children’s DVDs, Blu-rays and games | children’s books on CD | children’s language books | children’s Playaways |
| $20 | Hardcover and Express books | DVDs, Blu-rays and games | graphic novels | recreation passes | books on CD | kits | language books | Playaways |
| $25 | Interlibrary loan items |
| $50 | Art Gallery Passes | Birding Kits | Book Club Kits | CO2 Monitors | Early Years Engineering Kits | Kill a Watt Monitors | Parks Passes | Memory Bags | Radon Detectors | ROM Passes | Victor Readers |
Members are responsible for paying fees to cover the cost of loss or damage of:
- Makerspace equipment or other digital devices borrowed for use inside or outside a library location.
- Lost or damaged library materials are charged a replacement fee as of October 1, 2025.
- Shipping fees may apply to items acquired through our Interlibrary Loan Service (ILLO). These fees will be disclosed to the Member during the ILLO reservation process.
- Interlibrary Loans at the full rate assigned by the lending institution when the item is determined lost or missing.
- The Library does not accept substitutes for lost or damaged material in lieu of fees for lost costs.
Makerspace and Other Digital Equipment
- Auxiliary items: Cables, Drumsticks, Microphone stands/SD Card - $25
- Tripod, Video Camera/Elgato, etc. - $90
- Speakers, BluRay Burner, USB Microphone, etc. - $130
- Wacom tablet/Scanner, etc. - $225
- Camera, GoPro, Drum Kit, Keyboard, Guitars, Cricut - $500
- Devices with data plans - $200
- Kiosk iPads - $500
- Kiosk Laptops - $1100
Fees for loss or damage of newer equipment added to the Makerspace from time to time will be consistent with other rates in this Procedure, where possible, and must cover the cost of repair or replacement of the items.
Non-Traditional Items
- Collection iPads - $300
- Community iPads - $500
Publish Date:
September 2025
Frequently Asked Questions
-
Accounts may be blocked for several reasons: an incorrect address or phone number, reaching the borrowing limit, or missing material (e.g., a disc from a CD set). To discuss why your account is blocked, please contact us. You can still borrow digital resources.
-
Lost or damaged library materials, digital equipment or Interlibrary Loans are charged a fee. Please return damaged items to any branch and chat with staff.
-
-
A tax receipt will be issued for any donations of $25 or more. Donations made by cheque will be mailed to you.
-
Donations support Local History and Archives expenses, programming and collections. There are four funds: Most Needed Use, Kids’ Learning Fund, Fines Forgiveness and Local History and Archives Collections.